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PURCHASE ORDERS: CREATING
WHAT IT IS

The Purchase Order System is designed to make ordering and receiving inventory simple and fast. It’s seamlessly integrated with The Edge, and allows you to manage the process of ordering and receiving inventory. This includes Creating a purchase order.

WHAT IT DOES

Allows you to Create a purchase order in The Edge, and gives you three different ways to add styles to it.
  • Manually: Enter details for new styles or select existing styles for reorder.
  • Queued: Select styles from a list of queued items.
  • Special Orders: Select styles from a list of open Special Orders.

HOW IT WORKS

To add a new PO:
  1. Click Inventory → PO → Add PO. The Select Vendor for Purchase Order window will appear.
  2. Select a vendor using the Vendor field or drop-down at the top OR use the + button to select a vendor that has outstanding items for order, then click OK. TAKE NOTE: If you select a vendor with an open PO the system will offer to open that instead of creating a new PO.
  3. If the vendor has outstanding items to order the Retrieve Queued Items window will appear allowing you to select items to place on this PO.
  4. The Purchase Order Add window will appear with any special order or queued items that were selected.
  5. If needed, use the + Queued button to return to the Retrieve Queued window to select more items.
  6. To manually add styles, click Add Line.
  • If this is a reorder, use the Style drop-down or type in the existing style to copy its details.
  • For new styles, type in the Style and basic details.
  1. Multi-Store Only: Each PO line has a Store drop-down. Leave this blank if you want to decide store allocation when you receive or select it now to lock it in. TAKE NOTE: The store drop-down will be locked if a store was selected when the item was queued or if this is a special order item.
  2. Each PO line contains a Qty, Description, Category, Cost, and ETA. Modify these as needed.
  3. At the top, use Ship Via to choose a Shipping Method. See PO Setup for information on modifying the drop-down choices.
  4. Use the Ship to Store drop-down to select which location the vendor should ship to. See Shipping Records for information on modifying these.
  5. Optionally, use the Notes field to print a note on the PO. The Notes field prints on the PO. You can add internal notes using the Notes tab. These do not print and are never seen by the vendor.
  6. Choose a Save option:
  • Print: Saves the PO and displays a print preview. Does not mark it ordered.
  • Submit & Email: Saves the PO, marks it ordered, and emails it to the PO email on file for the vendor. The PO details display in the contents of the email rather than as an attachment.
  • Submit & Print: Saves the PO, marks it ordered, and displays a print preview where you can physically print it, save it as a PDF, email it as a PDF attachment, or save it as an Excel file.
  • Save/Stay: Save the PO. Does not mark it ordered.
  • Save/Close: Saves the PO and closes the window. Does not mark it ordered.

EXPAND YOUR EDGE EDUCATION

To learn more about creating a new PO, or working with POs within The Edge, click below or visit EdgeUser.com .

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